How to calculate the insurance period of sick leave. Sick leave insurance
Step 1
In the first window, indicate the date of employment in accordance with the entry in the documents that confirm employment. In the work book, usually the dates of employment are next to each other.
Hint: enter dates using the drop-down calendar.
Step 2
In the second window, enter the date of dismissal from work.
Step 3
If you need to add multiple work periods, click Add Period.
Step 4
Add as many periods consecutively as required (simply by repeating steps 1-3).
Step 5
Step 6
The result in years, months and days, which will be issued by the online insurance period calculator, is the desired value. The program automatically translates 30 days into a month, and 12 months into a year.
Note that the service is intended primarily to determine benefits for temporary disability and childbirth, although our online work experience calculator will help you calculate the period of employment, for example, for assigning pensions. But the result will be approximate, for reference.
What you need to know
Since 2001, the concept of "work experience" has been replaced by "insurance". It includes all periods of the employee's activity, when the employer paid contributions to the Pension Fund of the Russian Federation from each transfer of funds in favor of the employee, which is confirmed by the work book. But if you intend to calculate the length of service according to the work book on the online calculator, please note that, based on the provisions of paragraph 1 of Article 12, it includes periods:
- military service or equivalent to it;
- receiving unemployment or temporary disability benefits;
- leave to care for each child up to 1.5 years (but not more than 6 years and only for one of the parents);
- caring for a disabled person of the first group, a disabled child or a person over 80 years old;
- unjustified detention or detention, proven later, etc.
Also keep in mind that:
- if a person worked in two places in one period of time (for example, part-time), the calculation of the length of service by the online calculator according to the work book is carried out according to one of them - at the choice of the employee himself;
- entries in the book that will be taken into account must be drawn up correctly and not contain errors, blots, corrections;
- if the personal data of the owner of the book with information about work activities do not match the data from the passport, the fact of ownership is established on the basis of other documents, for example, a marriage certificate;
- if only years of work are indicated, enter the date of July 1 of the corresponding year into the length of service calculator online. If only a month is specified (without a date), then we count from the 15th day of the specified month.
How to calculate manually
Depending on the purpose of the calculations, different methods are used:
- for sickness and childbirth benefits, the rules approved;
- to determine pensions, it is necessary to refer to the norms set forth in Federal Laws No. 166 of December 15, 2001 and No. 400 of December 28, 2013.
The basic principle that both the calculation program and the specialist use when manually counting from a book is the summation of documented time periods of a person’s work activity. In the absence of a work book or the presence of inaccurate or incomplete information in it, it is permissible to calculate the length of service with an online calculator based on other supporting documents:
- written contracts;
- certificates issued by the employer or government agency;
- extracts from orders;
- personal accounts or statements for the issuance of salaries.
The difference lies in the fact that when calculating benefits, insurance periods are taken as the basis, where breaks do not matter, and for calculating pensions - information about work for a lifetime.
- We consider the number of full calendar years for the period of interest.
- We consider the number of full calendar months that are not included in the year.
- Calculate the number of days left.
- We translate days into months at the rate of 30 days in one month, which did not fit - we brush aside.
- Converting 12 months into 1 year.
- We count the total number of years and the remaining number of months.
The formula and the calculations themselves are quite laborious, so it is easier to calculate the duration of work on an online calculator.
I won't need it...
The duration of an employee's employment of interest can be calculated manually using the proposed algorithm, but the probability of making a mistake is high. And since the cost of a mistake for employers is high - up to 50,000 rubles, we recommend using the online workbook length calculator in your work. At least check the result that was obtained during manual calculations, and the one that a special program produces.
Calculation of a sick leave or the appointment of labor pensions - these are the two main situations when you need to determine.
In each of the mentioned cases, the procedure for calculations, periods, and some other details may differ.
A sick leave is an official document that is issued for each individual citizen. But this is done only if there is a proven need to receive outpatient treatment, or to be in a hospital, undergo rehabilitation in a sanatorium and resort, recover from injuries, or care for relatives with poor health.
Thanks to disability certificates, employees retain two basic rights:
- If there are legitimate and serious reasons - to be absent from the place for 3 days or more.
- Receiving financial compensation from employers. The management pays for the first five days, the next day is already at the expense of the FSS.
When the employee begins to perform his duties again, he must transfer the disability certificate to the accountant. Within ten days, the payments themselves must be issued according to this document. Their employee is transferred immediately, on the same day as the main salary.
What else do you need to know?
It is the insurance experience that is the key factor for cases with determining the amount of payments for sick leave. Therefore, accountants should be aware of how the appropriate timeframes are determined. Forms of sick leaves are adjusted every year. In the latest current version, there are three separate lines where you must write:
- Material coming from management.
- The amount of payments that come from the FSS.
- The total amount of compensation, net of income tax.
Calculations are carried out by employees of the accounting department. The insurance period is also called the period of performance of labor duties, with officially registered employment. During this time, the citizen receives a salary, and the employer makes contributions to the FSS.
Service in military or diplomatic institutions does not become part of the length of service. Although this time is included in the length of service.
On the meaning of the indicator and the relationship with other elements of the formulas
There are two important criteria established by the latest amendments to the current legislation:
- Previously, when payments were calculated, they were based on 12 months. Now we need to take two years, not one.
- Payments increase as the length of service increases.
As for the average salary, it has its own calculation procedure. To determine it, you need to divide the total income for the previous two years by 730. This is a special average coefficient, for which a special formula is also used.
Sick leave payments are calculated based on the minimum wage, if over the past two years the salary has been below this indicator, or if it was not at all.
As compensation for absence from work, subordinates can count on various amounts, from 60 to 100% of the average earnings.
Legal regulation
The procedure for calculating monetary compensation is regulated by a number of regulations developed by our government. In particular, you can refer to:
- Article 124, 183 of the Labor Code of the Russian Federation.
- Articles 11-12 FZ-173.
- FZ 255.
- FZ 323.
There is also Order of the Ministry of Health No. 1, with the establishment of key rules for the calculation, confirmation of the very fact of having an insurance period.
Sick pay based on length of service
Sick leave payments
The average earnings of employees, as well as the length of service itself, are values that can change over time. Therefore, the amount of compensation for sick leave is changing, most often - upwards.
The work experience of an employee is represented by three time periods.
- 0.5-5 years.
- 5–8 years.
- 8 years.
Payments to an employee can be 60-100% of the average earnings. The more experience, the higher the level of transfers.
If an employee receives more than 624 thousand rubles per year, then the calculation must be carried out based on this extreme value.
When calculating, use the following sequence of actions:
- First, the average level of wages is set for the last two years.
- Then the average earnings are calculated. To do this, the amount from the previous paragraph must be divided by 730.
- The amount of the allowance transferred by the employer to the FSS is determined.
- Finally, the total amount of the benefit is determined, and income tax is deducted from it.
The total amount of payments is indicated on the back of the sick leave.
Additional counting rules
The employer is responsible for ensuring that information on work and insurance experience is present on the sick leave. The following key rules should be taken into account:
- The length of service must be determined as clearly as possible in order to understand how much money the employee should receive.
- Only periods of time are subject to summation, when official income was registered, deductions were made on the corresponding contributions.
- 1 month of insurance period consists of every 30 days of regular work experience. 12 months of work experience become 1 full year of insurance.
100% of the average salary is given only to those who have experience in the same enterprise. If a period of less than 6 months is taken into account, then the amount of compensation will be equal to the minimum wage.
Additional information about percentages of the amount
There are a few things to keep in mind when determining interest rates.
- If the illness or injury is not related to work, then compensation is calculated according to standard rules, it can be in the range of 60-100% of average earnings.
- When we mean an occupational injury or illness associated with the main work activity, then 100% is always paid. In this case, the process of settlement with a citizen is taken over only by the FSS.
- The standard scheme, as in the first case, is used in a situation with caring for sick relatives and children.
But the above interest in the latter situation is paid only while the first five days are running. Then the compensation rate will be only 50%, regardless of the accompanying conditions. Labor and also do not affect the result.
What documents are used to confirm the experience?
The work book becomes the main document used in this direction. But sometimes it happens that the information in this type of documentation is incorrect or inaccurate. There may be no records at all for individual periods of labor activity. Then you can use additional evidence:
- Personal accounts, payroll records.
- Extracts from orders.
- Certificates issued by government agencies or employers.
- Written employment contracts in force at the time of the relationship between the parties.
A written employment contract helps to confirm employment in situations where work books are not maintained. There are special rules for confirming the length of service issued by the government. They are guided by employees of various categories, their leaders.
In case of pregnancy
Hospital certificates for pregnancy and childbirth are special types of documentation. In this case, the total period of disability can reach 140 days. If necessary, this period can be extended.
Thanks to the special insurance period, employees have an additional right - early retirement. That is, before the deadline set at the general level, for everyone. Special types of work include:
- Workers on the railroads.
- Military service of some varieties.
- Underground work, and so on.
The presence of a special insurance period is not associated with any special procedure for calculating sick leave payments. That is, the standard rules already mentioned above apply. The basis for the calculation is the minimum wage in force in the territory of a particular region.
Does the length of service include the time of the sick leave itself?
When calculating the seniority of an employee, accountants are advised to take into account the following periods of time:
- Official activity in the organization, on the basis of a previously concluded agreement.
- Service with the participation of state, municipal authorities.
Even the pension of citizens is calculated based not on seniority, but on insurance. The period of disability is not taken into account, because at this time there are no deductions to the FSS.
This means that the sick leave does not add up with the rest of the indicators for seniority.
Calculations for part-timers
Part-time employment is one of the legal types of relationships between employers and their subordinates. It is assumed that the same employee occupies several positions at once, or combines duties within the same position.
As a rule, part-time workers submit copies of sick leave certificates not at their main place of work. Thanks to this, you can not visit the workplace for a certain period.
Cash compensation is paid to employees under the following conditions:
- As a part-time citizen, he has already been working in the organization for two or more years.
- From earnings, deductions are made to representatives of the FSS.
Citizens have the right to receive payments from all employers at once using sick leave.
Regarding the benefits
Experience with benefits is a work procedure that involves an artificial increase in the indicator. For example, when one year counts as two.
There are certain categories of persons who can count on the use of this procedure:
- Those who work with irregular schedules.
- Citizens employed in certain sectors of the national economy with continuous experience.
- Carrying out activities in the Far North or other areas equated to it.
- Persons carrying out activities with dangerous, harmful working conditions.
Thanks to such conditions, the value of real experience increases by one and a half to two times. Due to this, you can count on higher coefficients when determining the coefficients due to temporary disability.
It must be remembered that 100% payment is also provided for those who go on leave to care for a child under the age of 14. It is enough to determine the average amount of daily wages. This does not take into account holidays and weekends, if the time partly falls on them. Exceptions are not made even for situations where the illness occurred during the holidays. The employee then has the right to extend the vacation.
The length of service is standardly determined on the basis of entries in the work book and other documents that can confirm official employment. It is from this information that what kind of compensation the employee receives in one case or another will depend. All calculations must be carried out only by the accounting department, so that the available evidence and calculation results can be handed over to the second party.
The main thing is to be careful when using schemes with informal wages. Managers can use them to avoid additional deductions. But this option will only harm the citizens themselves, since it deprives them of part of their legal rights.
In the following video about the concept of insurance experience for calculating temporary disability benefits:
May 1, 2018 Benefit Help
You can ask any question below
Sick leave and maternity benefits depend on the employee's length of service. If the calculation of the insurance period is incorrect, the officials will not reimburse the allowance.
Insurance experience for sick leave
The insurance period is the period during which insurance premiums were paid for the employee in case of temporary disability and in connection with motherhood (Article 3 of the Federal Law of July 16, 1999 No. 165-FZ). It depends on the amount of sick leave. Accordingly, the longer the insurance period of the employee, the greater the amount of benefits he is entitled to.
The amount of temporary disability benefits
Also, the length of service affects the amount of maternity benefits. So, if a woman has less than six months of experience, then maternity pay cannot exceed the minimum wage based on a full calendar month (clause 3, article 11 of Federal Law No. 255-FZ). From July 1, 2016, the minimum wage for the purpose of calculating benefits for compulsory social insurance is 7,500 rubles. In other cases, the allowance is paid in the amount of 100 percent of average earnings (clause 1, article 11 of Federal Law No. 255-FZ).
Periods of insurance experience for sick leave
The insurance period for sick leave is taken into account for the entire period of employment, starting from the first day of work. It includes the time of work under an employment contract, periods of state civil or municipal service. Also other activities during which the employee was subject to compulsory social insurance in case of temporary disability (diagram below).
If the periods of work included in the insurance period for sick leave coincide in time, then only one of them must be taken into account at the choice of the employee. To do this, the employee must write a statement in any form, in which he indicates the selected period.
Attention! In territories where regional wage coefficients are applied (for example, the Murmansk region), if the employee’s insurance experience is less than six months, then the allowance is paid in an amount not exceeding the minimum wage, taking into account these coefficients
Example
On September 3, 2016, an employee of City LLC went on sick leave. So far, he has worked for the following companies:
Periods of work in LLC "Kholod" and LLC "Spring" intersect. Therefore, according to the written application of the employee, the period of work in Vesna LLC is not taken into account.
The insurance experience of foreign citizens includes only the time of their work in the territory of the Russian Federation. However, there are exceptions, for example, for foreigners who arrived from Belarus, Uzbekistan, Armenia, since there is an Agreement with these countries. It states that seniority, including seniority on preferential terms and in the specialty, is mutually recognized by all countries that have signed the Agreement (clause 6 of the Rules for calculating and confirming insurance experience, article 4 of the Agreement). Thus, periods of work in the territory of these states must be included in the length of service when calculating benefits. Documents that confirm these periods must be translated into Russian and certified in the prescribed manner.
Our payroll and HR service will do the work for you. You do not count anything yourself, only when registering an employee, enter the periods of work from the work book on the employee page. The program will calculate the total insurance experience and correctly take it into account when calculating the sick leave.
, you will receive the Chief Accountant Program for a long time.
How can an employee confirm the length of service if the work book contains inaccurate information
The main document that confirms the length of service for calculating benefits is the work book. This means that the length of service includes all periods of labor activity, which are confirmed by correctly executed entries in it. This also applies to the time when the employee was released from work with full or partial pay or without pay (periods of temporary disability, etc.).
When the work book contains inaccurate information or there are no records of individual periods of work, then they can be confirmed by an employment contract, a certificate issued by employers or state (municipal) bodies, an extract from orders, a personal account and a payroll sheet. For entrepreneurs, lawyers, notaries - a document from the FSS of Russia on the payment of payments for social insurance. For the military - a military ID, a certificate from the commissariat, etc.
Please note that the documents that are issued in order to confirm the periods of work included in the insurance experience must contain: number and date of issue, full name. of the insured person, date of birth, place and period of work, profession (position) and grounds for issuance (orders, personal accounts, etc.).
If an employee has submitted documents to confirm the insurance period, in which only years are indicated without indicating exact dates, the date is taken as July 1 of the corresponding year, and if the day of the month is not indicated, then it is the 15th day of the corresponding month (clause 27 of the Rules for Calculating and confirmation of insurance experience). As a rule, such information may be contained in a work book or other documents drawn up before December 14, 1962. For example, the certificate may say that from 1952 to 1958 the worker worked on a collective farm.
Paymentsick leave insurance
The insurance period is determined at the time of the occurrence of the insured event (illness, maternity leave), namely, until the day on which the sick leave is opened (clause 7 of the Rules for calculating and confirming the insurance period). Thus, the last day of the insurance period is the day that precedes the onset of illness or maternity leave.
However, if the length of service is calculated for maternity leave, it should be borne in mind that sick leave for pregnancy and childbirth can be issued from one date (issued at the 30th week of pregnancy), and a woman can go on vacation from another, later (Article 255 of the Labor Code of the Russian Federation) . Then the beginning of the insured event will be the date specified in the application for maternity leave.
Example
The employee went on maternity leave on September 9, 2016. At the same time, a sick leave certificate for pregnancy and childbirth was issued on July 28, 2016.
When calculating the length of service, periods of work are calculated in calendar order based on full months (30 days) and a full year (12 months). If there are several periods (two or more places of work), then the length of service must be calculated for each, and then added up to get the total. Years, months and days are added up separately.
Days and months that are not included in the full month and full year, respectively, are summed up. Every 30 days are converted into a full month, and every 12 months are converted into a full year (clause 21 of the Rules for calculating and confirming the insurance period).
Example
Employee of City LLC Petrova O.E. I went on sick leave on September 2, 2016. At the time of temporary disability, she worked the following hours in companies:
Work in LLC "North-West" - 2 years, 7 months and 6 days.
Two full calendar years = May 1, 2008 - April 30, 2009 (1 year) + May 1, 2009 - April 30, 2010 (1 year)
Six full calendar months in 2010 = May + June + July + August + September + October.
10 days + 26 days = 36 days, respectively 1 month and 6 days
Work in LLC "Iris" - 4 years, 4 months and 8 days.
Work in OOO "City" - 1 year, 3 months and 11 days.
Let's sum up all insurance periods: 2 years + 4 years + 1 year + 7 months. + 4 months + 3 months + 6 days + 8 days + 11 days
The total insurance experience of Petrova O.E. is 8 years, 2 months and 25 days.
Consequently, the temporary disability allowance for O. E. Petrova is 100 percent of the average earnings, since the insurance period is more than eight years.
How to calculate the insurance experience in the Chief Accountant Program
Get guest access to our payroll and HR service. Add an employee and on the page "Data for calculating personal income tax, benefits and contributions to funds" enter the periods from the work book, including the current place of work. Specify the current day as the end date of the last period. The insurance period will be determined automatically and will be taken into account when calculating sick leave.
Go to the Chief Accountant Program and try this and other features.
Instructions for using the sick leave calculator
- If you know your seniority on a certain date, then enter in the field "Experience on date" a specific day and the number of years, months, days of experience on that day. These fields are optional, but if you have these data, it will significantly reduce your count.
- In the fields "Date of employment" and "Date of dismissal", enter your dates, for example, according to the work book. Be sure to fill in at least one line of this table.
- The “Additional periods” may include such periods as: being in the state or municipal service, the period of work as an individual entrepreneur, the period of receiving unemployment benefits, caring for a disabled person or an elderly relative, and others. A complete list of such periods is described below, in the paragraph "What is included in the insurance period".
- If you have served in the military, then indicate its duration in the drop-down list.
- Click "CALCULATE". You can save the result to a doc file.
Also take into account:
- Use the Today button (circle with a dot) to quickly insert the current date.
- Use adding, deleting and clearing the necessary fields with the corresponding buttons for faster and more convenient entering and changing information.
About the sick leave calculator
The calculator will help you quickly calculate the length of service required when filling out a sick leave (sick leave).
Legislative basis for calculating seniority
The laws of the Russian Federation regulate the calculation of seniority for the payment of sick leave in the following documents:
- Federal Law "On compulsory social insurance in case of temporary disability and in connection with motherhood" No. 255 of December 29, 2006;
- Order of the Ministry of Health and Social Development of the Russian Federation "On approval of the Rules for calculating and confirming the length of service for determining the amount of benefits for temporary disability, pregnancy and childbirth" No. 91 dated February 06, 2007 (edited on September 11, 2009).
Sick leave experience is the duration of periods of work and other activities during which the person was insured against temporary disability.
Why know the experience of temporary disability
Correctly calculating the time payable for temporary disability is necessary not only for the citizen himself, but especially often for accountants and personnel officers. This is necessary for the correct calculation of sick leave benefits.
What is included in this type of training?
The insurance period for calculating sick leave includes such periods as:
- work under an employment contract;
- state and municipal service;
- period of activity as an individual entrepreneur;
- engaging in activities as notaries, private detectives, private security guards;
- periods of activity as a deputy (Council of Federation, State Duma), as well as periods of filling these public positions;
- periods of activity as a clergyman;
- periods of involvement in paid labor of a person sentenced to deprivation of liberty, provided that he fulfills the established work schedule;
- periods of work as a member of a collective farm or production cooperative, subject to personal labor participation in its activities.
What is not included in this type of experience
It does not include periods when you were on parental leave, as well as all other periods not mentioned in the law.
The amount of sick leave depends on the length of service.
To calculate the amount of sick leave, information is needed on average earnings for the last two years.
If in the two-year period preceding disability, the citizen had no official income, the minimum amount of the benefit will be calculated based on the current date.
The first three days of disability are compensated by the insured himself, and the rest of the time is financed from the budget of the Social Insurance Fund of the Russian Federation.
The share of disability compensation depends on the insurance period of the employee:
- a person who has worked for less than 5 years will receive 60% of the salary for the days of his disability;
- having an experience of 5 to 8 years - 80%;
- More than 8 years of experience entitles you to 100% compensation.
Counting features
The length of service for sick leave is determined on the day of the onset of temporary disability.
The calculation procedure is calendar. In the calculator, only the "remainders" of the periods are translated according to the principle: every 30 days in 1 full month, every 12 months in 1 full year.
Coinciding periods are counted as one. The calculator has this algorithm, so even if you enter "intersecting" periods, the "crossing days" will be counted once.
Periods of parental leave will not be counted towards this length of service.
The calculation of the length of service for sick leave affects the amount of payments, and therefore our calculation (even with a difference of 1 day) may not coincide with the calculation of an accountant in your organization. Take note.
For the period of temporary disability of the employee due to his illness or injury, as well as for the period of release from work in connection with caring for a sick family member, the employee is entitled to receive benefits if he has a sick leave. The amount of benefits paid on the basis of such sick leave depends on the length of service of the employee. That is, how many percent of the average earnings the accountant will take into account when paying for sick leave is determined by the length of service: the more experience the employee has, the higher the percentage of sick pay. The correspondence between the insurance period and what share of average earnings an accountant should use when calculating sick leave in 2019-2020 is shown in the table.
Sick leave payment depending on the length of service 2019-2020 (part 1 of article 7 of the Law of December 29, 2006 N 255-FZ)
In other words, if your employee falls ill, then he will receive sick leave in the amount of 100 percent of the average salary only if he has been working for 8 years or more.
The amount of sick leave depending on the length of service when caring for a sick family member
If the employee was on sick leave due to the fact that he was caring for a sick member of his family, then sick leave payment will depend not only on the length of service, but also on who was cared for (parts 3, 4 of article 7 of the Law of December 29 .2006 N 255-FZ).
Sick leave insurance: what does it include
The insurance period for sick leave includes periods ():
- work under an employment contract;
- state civil or municipal, military and other service (fire fighting, service in the bodies of the penitentiary system, etc.);
- other activities, when the person was subject to compulsory social insurance for temporary disability and in connection with motherhood. For example, with the voluntary payment of contributions to the FSS by an entrepreneur.
How to find out the insurance experience for sick leave
The data for calculating the length of service for sick leave are taken from the employee's documents: work book, written employment contracts, certificates issued at the previous place of work, other documents (paragraphs 8, 9 of the Rules, approved by Order of the Ministry of Health and Social Development dated 06.02.2007 N 91). The duration of military service can be confirmed by the employee's military ID.
When crossing any of the indicated periods, only one of them is counted in the experience (part 2 of article 16 of the Law of December 29, 2006 N 255-FZ).
How to calculate the insurance period for sick leave
Answering the question of how to calculate the length of service for a sick leave, let's start with the fact that it is determined on the date preceding the date of the onset of temporary disability (part 3 of article 16 of the Law of December 29, 2006 N 255-FZ, clause 7 of the Rules, approved. Order of the Ministry of Health and Social Development of 06.02.2007 N 91).
By the way, is the sick leave included in the length of service? Yes, if in the future your employee falls ill again, the current period of temporary disability will need to be taken into account when calculating the length of service to pay for the next sick leave (part 1, 1.1 of article 16 of the Law of December 29, 2006 N 255-FZ).
The calculation of the length of service for sick leave is based on full years and full months (clause 21 of the Rules, approved by Order of the Ministry of Health and Social Development of the Russian Federation of 02/06/2007 N 91). That is, first, the full years and months of the employee's work are counted in the length of service for the sick leave. A full year is not a calendar year, but 12 months from the date of employment (the day the period included in the length of service begins). A full month is not a calendar month, but 30 days. And then the procedure is this:
- count the total number of days not included in full months and years;
- Convert this number of days to months according to the rule: 30 days equals 1 month. That is, divide the number of days by 30 and for further calculation take only the integer part of the value obtained by dividing. It will correspond to the number of whole months;
- if the resulting sum of whole months turns out to be more than 12, then the months will need to be converted into whole years according to the rule: 12 months are equal to 1 year. Months that are not included in whole years remain whole months for calculation.
The calculated values of whole months and years must be added to the whole months and years initially taken into account when calculating the length of service for sick leave in 2019/2020 (in the very first step of the calculation).
The length of service received must be indicated on the employee's sick leave also in whole years and months.